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viii Polite Follow-Upwardly E-mail Samples & Mistakes To Avoid

Building Relationships / February 24, 2020 / Kristie Holden

Writing an constructive notwithstanding polite follow upward email that gets a response can be challenging. You want to get a response only yous don't want to be perceived as likewise pushy.

Whether you're writing a polite follow-upwards email considering you're post-obit up subsequently meeting someone at a network outcome, after sending an invoice, or after sending an electronic mail with no response, we'll share how tips to aid y'all increase your odds of getting a response.

First, allow's talk about the iii common mistakes people make when writing a polite follow upwardly email so you know what to correct when writing your next email.

So we'll share some examples of what you desire to do to amend your follow up email along with a heap of examples to help y'all customize your own message!

Mistakes made in polite follow-upwards emails and what to do instead

In that location are 3 common mistakes often made when writing polite follow-up emails. Permit'due south talk about each of these mistakes so you tin avoid them when writing a polite follow-upward electronic mail and what to do instead.

Mistake #1:
Using "follow-upwards" in the electronic mail bailiwick line

When writing a polite follow-up email, most people tend to naturally utilize "follow-up" in the bailiwick line. While this email is a follow-up, that subject area line doesn't add any value and volition likely be ignored. Information technology can also cause the reader to feel like you're pointing blame because you didn't answer, which doesn't make the reader experience very adept or interested in reading your email.

Instead, write a subject line that's relevant to the topic or purpose of the email. To do this, ask yourself what the email is virtually or what you want them to do. Continue reading for polite follow-up e-mail subject line examples.

Mistake #2:
Starting with "simply following up" and non calculation value

Some other common fault fabricated when writing a polite follow-up email is starting with "just post-obit up" and sending an email that doesn't add any value. People are decorated and don't have time to read an electronic mail that they accept to decipher the meaning of or what action is required.

Instead, when writing your polite follow-up email, focus on adding value. For case, give them options, share how you lot can aid them solve their problem or what y'all can do for them, or add more details or context.

Mistake #3:
Not including a call to action

The final and nigh common error when writing a polite follow-upwards electronic mail is forgetting to include a call to action.

Instead, when writing a polite follow-upwardly electronic mail, exist clear about what you want the person to do after reading your e-mail. Do you want them to answer? Call you lot back? Make full out a form? Exist clear and specific and so they know what you want them to do. You tin do this while still being polite. Keep reading to see the polite follow-upward email samples and larn how to incorporate this into your follow-upward emails.

Mistake #4:
Not following up quickly

Instead of waiting 10+ days to follow up, consider sending a reminder sooner like 3 days. This ensures the recipient still has the topic and asking fresh in their mind. If you wait too long, there is a gamble they've already forgotten about your call to action and the steps you asked them to accept. As an example, if yous were a existent estate agent, you know time is crucial! So information technology's best to only wait a couple of days and ship a polite and gentle reminder to either respond with a timeline or an assurance that the task was completed.

8 Polite follow-upward email samples

Below are eight polite follow-upwardly e-mail samples for various scenarios along with tips and suggestions y'all can apply when writing your own electronic mail.

Scenario 1:
Following upwards afterwards coming together at a networking event

Email subject line:
Let's work on [problem to solve]

How-do-you-do [Proper name],

It was dandy meeting you at [proper noun of issue]! Information technology was really interesting hearing well-nigh [something they mentioned they're struggling with.]. I'd love to assistance you [problem you can solve] then you can [benefit they want to achieve] .

Are you available next week to chat?

E-mail me back and let me know when works for yous.

Looking forward to hearing from you,
[Your Name]

Tip: Include an intro that triggers their memory. Include how you can add value by offering something that they want/need or solving a problem they have. Then terminate with a call to activeness letting them know what y'all want them to do.

Scenario 2:
Following upwards after being introduced (ex. referral)

Email discipline line:
Let's chat most [something they care about]

Hi [Name],

[Name of referrer] mentioned you're looking for [a trouble you can solve or service yous can offer]. I'd love to chat most [problem they're looking to solve] and how I can help you [benefit they want to go].

Here are some [benefits you've helped other clients attain or examples of your work].

[link to case studies or customer testimonials]

Are you lot free adjacent week to chat? Let me know what solar day works best for y'all.

Thank you,
[Your Name]

Tip: When following upwardly in this scenario, be certain to let them know who referred y'all to them and what you can do for them. Focus on the value y'all tin add and adding credibility such as your social media accounts or website portfolio. Be sure to finish by including a telephone call to action for next steps.

Scenario iii:
Following up after a meeting or call to movement to side by side steps in doing business together

Email field of study line:
Next steps for [projection you're working on]

Hi [Proper name],

Information technology was keen meeting you the other day and chatting about [something they mentioned they care about]. I'd love to get started on working on [projection or deal yous're working towards] so you can [do good they want].

I've attached a class for you to make full out with your basic information so we tin get started. The next step is to [one judgement almost the next steps involved.]

Please fill up this out and ship information technology back as soon as you can so we can move to the next step.

Looking forward to working with you,
[Your Name]

Tip: Include something personal and give them context virtually who y'all are. People are oftentimes so busy that just seeing your proper noun in their inbox may not be enough to remind them of who y'all are. Focus on calculation value past reiterating a problem you can solve for them or benefit/goal you lot can help them attain. End with a call to action telling them what you demand them to do and why it's of import.

Scenario 4:
Post-obit up later sending something that requires activeness and waiting to hear back

Electronic mail subject line:
Grade for [projection you're working on]

Hi [Name],

Hope you're having a peachy week!

Have yous had a take chances to expect over the grade I sent you last calendar week?

Do you lot have any questions nearly it?

Allow me know if y'all demand me to send you another copy or if yous need more than time or accept questions.

Thanks,
[Your Name]

Tip: Go along the follow-upward email brief. Ask if they've looked over the thing you sent them and if they take whatsoever questions to ostend they've received it and understand what's needed. Finish by including a call to action nearly what you lot want them to do.

Scenario v:
Post-obit upward afterward sending an invoice and oasis't received payment

Email subject field line:
Overdue invoice for [name of projection]

Hi [Name],

Promise you're doing well.

Accept you had a chance to expect over the invoice I sent you [date you send the invoice]? I know this season is busy for you.

Let me know if y'all need me to resend it or if you accept any questions about any of the line items.

Thanks,
[Your Proper noun]

Tip: Be brief but straight. Ask a question instead of pointing out the obvious that you haven't received payment, for example asking to confirm they've received information technology and whether or non they have questions about information technology. Terminate with a call to action telling them what you desire them to do.

Scenario 6:
Post-obit upwardly subsequently sending an estimate/quote

Electronic mail subject line:
Quote for [project proper noun]

Hi [Name],

Hope you're doing well.

Have you had a risk to look over the quote I sent you [engagement you transport the quote] for [project you're working on]? Would love to become started on [project or service you're providing] so you tin [benefit they want].

Let me know if yous have whatsoever questions about the quote.

Thanks,
[Your Name]

Tip: Exist brief and ask a question instead of saying you lot're just following up on the invoice. Remind them of the value you can add together or problem you tin solve to emphasize what's in it for them. End with a call to activeness by beingness clear on what they should do side by side.

Scenario 7:
Post-obit up after request someone to practise something and no response

How-do-you-do [Proper name],

Hope you're doing well.

Have you had a hazard to [work y'all've asked them to do]? Once I get [work you've asked them to do] then I can [adjacent steps and benefit that they care nigh].

Let me know if in that location'due south anything you had questions nearly or need whatsoever more details.

Thanks,
[Your Name]

Tip: Exist brief. Be polite past asking if they've looked it over rather than accuse or point out that you lot haven't received it still. Add value past giving them context for the urgency if needed or urgency well-nigh the next steps. Finish with a call to action so they know what yous want them to do and why it'southward important.

Scenario eight:
Following up after no response from the concluding email

Hi [Proper name],

Hope you're doing well. I didn't hear back from you about [email you sent – service you can provide or problem you tin can solve].

Accept yous been too busy to go dorsum?

Have you found another [professional services/ product]?

Is now just not the right time?

Let me know if you'd prefer me to circle dorsum at another time or if you lot've found another [professional services] and no longer demand my services.

Thank you,
[Your Name]

Tip: When you've followed up and had no previous response, be brief and ask them why, while making it easy for them to answer by giving them options. End with a telephone call to action letting them know what you want them to do.

Summary

Hopefully, yous find these polite follow-upward electronic mail samples helpful when writing your ain follow-up emails. The master things to go on in mind when writing a polite follow-upwards email is to exist brief, focus on calculation value, and include a telephone call to action. If you follow these tips yous can avoid wasted fourth dimension sending follow-ups that don't get responses and commencement getting answers!

Quick tips

• For more tips on writing follow-up emails, check out our other post How To Write a Warm Follow-Up Electronic mail [Examples Included].
• If yous're having a hard time staying on meridian of your follow-ups, a expert thought is to look into using a CRM for minor concern. If y'all're using a Mac, check out Daylite.
• We also recommend looking at a tool like MailChimp to help you track your email open and click rates to see how you're doing!
• In one case you start getting responses to your emails, effort Vigil Scheduling to make booking all your new appointments hassle-gratis!

About the author:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their message and creating a marketing strategy to concenter and convert their platonic client. Connect with her on Instagram.

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Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/